Keeping tenants safe is a top priority for property managers. Fire alarm systems are critical. Regular inspection and testing ensure compliance and prevent damage and liability regardless if you own a single family home, duplex, condo or multi family property in the Portland Oregon area.
Here is a step-by-step guide for Portland, Oregon, property management on how to safely inspect and test your fire alarm system in your rental property.
1. Understand Local Fire Code Requirements
Before inspection, review Portland’s fire safety regulations. The Portland Fire & Rescue Bureau and the Oregon Fire Code state how often fire alarms must be inspected, tested, and maintained. Usually, annual inspections by certified professionals are required; some parts may need quarterly or semi-annual checks. Always keep records for compliance and insurance.
2. Prepare for the Inspection
Prepare by notifying tenants and monitoring services to avoid emergency responses. Disable systems that could alert emergency personnel. If managing multiple buildings, create a clear schedule to cover all locations.
Gather essential tools and documentation:
- The fire alarm control panel (FACP) manual
- Inspection forms or software
- Testing devices for smoke and heat detectors
- Spare batteries and fuses
3. Perform a Visual Inspection
A visual inspection helps spot damage or wear. Check:
- Control panels for error messages or indicator lights
- Smoke and heat detectors for dust, paint, or obstruction
- Manual pull stations for accessibility and visibility
- Audible and visual alarms (horns, strobes) for cleanliness and damage
- Fire alarm wiring for signs of corrosion or loose connections
Document inspections to maintain code compliance and show due diligence to owners and insurers.
4. Conduct Functional Testing
Functional testing checks that all parts work. Follow manufacturer guidelines and codes: activate pull stations and verify alarm activation.
- Test smoke and heat detectors using approved aerosol sprays—these are property products that release fine particles to simulate smoke—or approved heat sources, which confirm the detectors’ ability to sense fire-related conditions.
- Confirm that alarm signals reach the control panel and the monitoring company.
- Check power supplies, including the main power supply, backup batteries (which provide power if the main power fails), and generators that help keep the alarm system operational during outages.
If a device fails, tag it and arrange replacement or repair with a licensed contractor.
5. Review, Report, and Maintain
After property inspection and testing, create a report with dates, results, issues, and actions. Keep records ready for fire inspectors. Schedule the next inspection and remind tenants about fire safety.
Regular fire alarm checks protect people and property. For Portland, Oregon, property managers, proactive maintenance builds compliance and tenant trust. Testing today can prevent future problems. Learn more about our property management services by calling us at (503) 646-9664 – Talk to a Live Person – Our office answers the phone 9 AM to 5 PM Monday through Friday – or click here to connect with us online.
